We can all hear our moms now, “Get up and clean your room!” Our response might have been, “Why? It’s my room, and I like my mess.” Sound familiar? Some employees might think the same way.
When we initially present a clean desk policy to companies, they often dismiss it as overly cautious. They picture the messiest desk in their office and can’t imagine enforcing such a rule. However, once they understand the policy’s true purpose, they realize it’s not about cleanliness but about ensuring data security.
In today’s digital age, cybersecurity is a big deal for businesses, no matter their size. As a Managed Service Provider (MSP), we’re all about helping small to medium-sized businesses stay safe and secure. One simple and often overlooked aspect of security is the state of our desks! Believe it or not, a clean desk can make a big difference in keeping your sensitive information safe.
What is a Clean Desk Policy?
A Clean Desk Policy is a workplace policy that requires employees to keep their desks tidy and free of clutter. The goal is to protect sensitive information, improve organization, and create a more professional work environment. A Clean Desk Policy (CDP) isn’t just about tidiness; it’s a smart way to keep sensitive information secure and comply with data protection regulations and compliance.
How do you give your desk a makeover?
- Hide it. Store all sensitive documents in locked cabinets and shred them when no longer needed.
- Log off or shut down computers at the end of the day to help prevent unauthorized access.
- Avoid writing down passwords, especially on Post-it notes, notepads, under keyboards (you know who you are!), and business cards, which can easily be lost or seen by others.
Benefits of a Clean Desk Policy
- No more paper mountains
- Reduces the risk of sensitive information being left exposed
- Helps in adhering to legal and regulatory standards like GDPR and HIPAA
- You’ll actually find your favorite mug instead of accidentally growing a science experiment in it
- No more hide-and-seek passwords on your desk
Implementing a Clean Desk Policy
- Educate employees on the importance of a Clean Desk Policy and how to follow it.
- Have Fun. Find a way to reward/recognize compliance and hold everyone accountable; however, the key is to make it something they want to do.
- Provide employees with the necessary resources, such as secure storage and shredders.
To Wrap Things Up
A Clean Desk Policy might seem elementary, but it actually plays a key role in cybersecurity. It’s ok to ask for help and guidance. It’s not just about keeping things neat or acting like a strict parent; it’s our secret weapon in the fight against cyber threats!
And who knows, maybe next we’ll introduce a Clean Car Policy – just kidding, that’ll happen when pigs fly!
